Policies & Procedures



The updated Standing Orders and Financial Regulations for West Hendred Parish Council were adopted at the meeting held on 13th November 2014

Financial Regulations


Grants Policy
Grants policy 2017.pdf
Adobe Acrobat document [167.9 KB]
Financial Regulations
Adobe Acrobat document [287.5 KB]
Standing Orders
Adobe Acrobat document [305.0 KB]

Code of Conduct


West Hendred Parish Council adopted the Vale of White Horse District Council standard code of conduct in July 2012.

West Hendred Parish Council Code of Conduct
Adobe Acrobat document [189.0 KB]

Policies and Procedures


As of July 2011 West Hendred Parish Council does not have any committees or sub-committees or any policy statements.


As and when this situation changes, details will be posted here.




Complaints Procedure


Complaints relating to West Hendred Parish Council should be made in writing and sent to the Chairman, with a copy to the Clerk. Contact details are under ‘Who we are’. Complaints may be sent via email or letter.


Requests for Information


Requests for information should be made in writing to the Clerk. Requests may be sent via email or letter. Depending on the nature of the request, a charge may arise under the fulfilment of the request. Please refer to the Schedule of Charges for further details.


Records Management


Official copies of the Agenda and Minutes are retained by the Clerk for the current and previous financial years. After this they are archived at the Oxford History Centre.


Please follow this link to access their website for further information http://www.oxfordshire.gov.uk/cms/public-site/oxfordshire-history-centre


Electronic copies of the Agenda and Minutes from 2003 are retained by the Clerk.


Copies of planning applications are kept for 10 years.


Copies of Financial and legal documents are kept in accordance with legal guidelines.


Local authority plans are kept until they are superceded.


Other documents are kept for a minimum of one year. Retention periods depend on the indivual records.


This page was updated on 8th January 2015


Parish Clerk
The Greenway
West Hendred
OX12 8RG
Tel: 01235 833466


Email: parishcouncilclerk@westhendred.net        


You can also contact us using our online contact form.

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