Policies & Procedures




Financial Regulations
Financial Regulations June 23.pdf
Adobe Acrobat document [235.9 KB]
Standing Orders
Standing Orders July 23.pdf
Adobe Acrobat document [343.6 KB]
Risk Assessment March 2023
Risk assessment March 23.pdf
Adobe Acrobat document [237.3 KB]

Code of Conduct


West Hendred Parish Council adopted the Vale of White Horse District Council standard code of conduct in June 2022

West Hendred Parish Council Code of Conduct
Adopted OSMOG code_final.pdf
Adobe Acrobat document [202.1 KB]
Dignity at work policy
Adobe Acrobat document [248.9 KB]



Grants Policy
Grants policy 2017.pdf
Adobe Acrobat document [167.9 KB]
General Privacy Policy
Privacy Policy General v1.pdf
Adobe Acrobat document [132.8 KB]
Staff, Councillors and suppliers privacy policy
Privacy Policy Staff etc v1.pdf
Adobe Acrobat document [219.7 KB]
IT Policy and Procedures
IT policy and procedures June 2018 v1.pd[...]
Adobe Acrobat document [91.5 KB]
GDPR and Data Protection policy
GDPR Data Protection Policy 2018 .pdf
Adobe Acrobat document [242.4 KB]


Complaints Procedure


Complaints relating to West Hendred Parish Council should be made in writing and sent to the Chairman, with a copy to the Clerk. Contact details are under ‘Who we are’. Complaints may be sent via email or letter.


Requests for Information


Requests for information should be made in writing to the Clerk. Requests may be sent via email or letter. Depending on the nature of the request, a charge may arise under the fulfilment of the request. Please refer to the Schedule of Charges for further details.


Records Management


Official copies of the Agenda and Minutes are retained by the Clerk for the current and previous financial years. After this they are archived at the Oxford History Centre.


Please follow this link to access their website for further information http://www.oxfordshire.gov.uk/cms/public-site/oxfordshire-history-centre


Electronic copies of the Agenda and Minutes from 2003 are retained by the Clerk.


Copies of Financial and legal documents are kept in accordance with legal guidelines.


Local authority plans are kept electronically and held until they are superceded.


Retention periods of other documents depend on the indivual records.


This page was updated on 24th September 2018


Parish Clerk
The Greenway
West Hendred
OX12 8RG
Tel: 01235 833466


Email: parishcouncilclerk@westhendred.net        


You can also contact us using our online contact form.

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